EAST SUSSEX COUNTY COUNCIL’S FORWARD PLAN

 

The Leader of the County Council is required to publish a forward plan setting out matters which the Leader believes will be the subject of a key decision by the Cabinet, individual Cabinet member or officer in the period covered by the Plan (the subsequent four months). The Council’s Constitution states that a key decision is one that involves

 

(a)    expenditure which is, or the making of savings which are, significant having regard to the expenditure of the County Council’s budget, namely above £500,000 per annum; or

 

(b)    is significant in terms of its effects on communities living or working in an area comprising two or more electoral divisions.

 

As a matter of good practice, the Council's Forward Plan includes other items in addition to key decisions that are to be considered by the Cabinet/individual members. This additional information is provided to inform local residents of all matters to be considered, with the exception of issues which are dealt with under the urgency provisions. Only key decisions to be taken by officers are included.

 

For each decision included on the Plan the following information is provided:

 

-          the name of the individual or body that is to make the decision and the date of the meeting or relevant time period for an officer decision

-          the title of the report and decision to be considered

-          groups that will be consulted prior to the decision being taken

-          a list of documents that will be considered when making the decision

-          the name and telephone number of the contact officer for each item.

 

The Plan is updated and published every month on the Council’s website two weeks before the start of the period to be covered.

 

Meetings of the Cabinet/individual members are open to the public (with the exception of discussion regarding reports which contain exempt/confidential information). Copies of agenda and reports for meetings are available on the website in advance of meetings. Key decisions taken by officers will not be taken at a meeting – documents listed can be made available on request to the contact officer, with the exception of those which contain exempt/confidential information.

 

For further details on the time of meetings and general information about the Plan please contact Andy Cottell at County Hall, St Anne’s Crescent, Lewes, BN7 1UE, or telephone 01273 481955 or send an e-mail to andy.cottell@eastsussex.gov.uk.  For further detailed information regarding specific issues to be considered by the Cabinet, individual Member or officer please contact the named contact officer for the item concerned.

EAST SUSSEX COUNTY COUNCIL

County Hall, St Anne’s Crescent, Lewes, BN7 1UE 

 

For copies of reports or other documents please contact the officer listed on the Plan or phone 01273 335274.

 

 

FORWARD PLAN – EXECUTIVE DECISIONS (including Key Decisions) –1 July 2021 TO 31 October 2021

Additional notices in relation to Key Decisions and/or private decisions are available on the Council’s website.

 

Cabinet membership:

 

Councillor Keith Glazier - Lead Member for Strategic Management and Economic Development

Councillor Nick Bennett – Lead Member for Resources and Climate Change

Councillor Rupert Simmons – Lead Member for Economy

Councillor Claire Dowling  – Lead Member for Transport and Environment

Councillor Carl Maynard  – Lead Member for Adult Social Care and Health

Councillor Bob Bowdler – Lead Member for Children and Families

Councillor Bob Standley – Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Date for Decision

Decision Taker

Decision/Key Issue

Decision to be taken wholly or partly in private (P)  or Key Decision (KD)

Consultation

 

List of Documents to be submitted to decision maker

Contact Officer

<PI1>

6 Jul 2021

Lead Member for Resources and Climate Change

 

Lease renewal at St Mary's House, Eastbourne

Lease terms to renew the occupancy of St Mary's House, Eastbourne

 

P

 

KD

 

 

Local Members

Report, other documents may also be submitted

 

Peter Smith

01273 337647

 

</PI1>

<PI2>

6 Jul 2021

Lead Member for Resources and Climate Change

 

Wadhurst former Household Waste Recycling Centre - disposal

 

P

 

 

 

 

Local Members

Report, other documents may also be submitted

 

Peter Smith

01273 337647

 

</PI2>

<PI3>

13 Jul 2021

Lead Member for Strategic Management and Economic Development

 

Coronavirus contingency arrangements

To review the temporary measures agreed by the Leader of the Council in April 2020 in relation to the Coronavirus pandemic

 

 

 

 

 

 

Report, other documents may also be submitted

 

Philip Baker

01273 481564

 

</PI3>

<PI4>

13 Jul 2021

Lead Member for Strategic Management and Economic Development

 

Growing Places Fund round 3 Loan Funding Agreement - The Observer Building Hastings (Phase 2)

 

To approve the loan funding from the South East Local Enterprise Partnership’s Growing Places Fund Round 3 to The Observer Building Hastings (Phase 2) project.

 

 

KD

 

 

Report, other documents may also be submitted

 

Marwa Al-Qadi

01273 336439

 

</PI4>

<PI5>

13 Jul 2021

Lead Member for Strategic Management and Economic Development

 

LEP Funded Capital Programme Financial Statement - Confirmed Spend for 2020/21 and Forecast for 2021/22

 

To Agree and approve the Local Growth Fund, Growing Places fund and Getting Building Fund spend for 2020/21 and the forecast for 2021/22.

 

 

KD

 

 

Report, other documents may also be submitted

 

Marwa Al-Qadi

01273 336439

</PI5>

<PI6>

13 Jul 2021

Lead Member for Strategic Management and Economic Development

 

UK Community Renewal Fund - Grant Agreements

 

To approve East Sussex County Council (ESCC) as local lead authority, entering into a grant agreement with the Ministry of Housing, Communities and Local Government for the UK Community Renewal Fund (CRF), and to enter into back to back grant agreements with successful CRF bid applicants in East Sussex to manage and transfer the CRF monies to individual projects.

 

 

 

KD

 

 

Report, other documents may also be submitted

 

Marwa Al-Qadi

01273 336439

 

</PI6>

<PI7>

13 Jul 2021

Cabinet

 

Highways Contract Re-procurement Project (DBC)

To present the outcomes and recommendations from the Detailed Business Case for the Highway Contract Re-procurement Project (HCRP) for review and approval by Cabinet.

 

P

 

KD

 

 

Report, other documents may also be submitted

 

Phil McCorry

01273 335993

 

</PI7>

<PI8>

13 Jul 2021

Cabinet

 

Internal Audit Annual Report and Opinion 2020/21

 

 

 

 

 

 

Report, other documents may also be submitted

 

Russell Banks

01273 481447

 

</PI8>

<PI9>

13 Jul 2021

Cabinet

 

Reconciling Policy, Performance and Resources (RPPR) - State of the County 2021

To consider the State of the County report and begin the Reconciling Policy, Performance and Resources (RPPR) process for 2022/23 and beyond.

 

 

 

KD

 

 

Report, other documents may also be submitted

 

Claire Lee

07523 930526

 

 

</PI9>

<PI10>

15 Jul 2021

Lead Member for Resources and Climate Change

 

Notice of Motion: Climate Change

To consider the Notice of Motion calling for the County Council to bring forward the date at which it aims to become carbon neutral from 2050 to 2030.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Andy Arnold

01273 481606

 

</PI10>

<PI11>

19 Jul 2021

Lead Member for Transport and Environment

 

Eastbourne Town Centre Improvement Scheme Phase 2a (Terminus Road: Bankers Corner to Langney Road)

To consider the final design of the Eastbourne Town Centre Improvement Scheme Phase 2a ahead of advertisement of the associated Traffic Regulation Orders and construction.

 

KD

 

Local Members

Report, other documents may also be submitted

 

Rebecca Newby

01273 336434

 

 

</PI11>

<PI12>

22 Jul 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

In year admission arrangements 2021-22- permission to consult

To approve to consult on the changes to in year admission arrangements for 2021-22 required by the School Admissions Code 2021 (currently before parliament). These changes will involve a new co-ordinated scheme for community and Voluntary Controlled schools, as well as tighter timescales for in year admissions to reflect the deadlines in the new Code.

 

 

 

KD

 

 

Report, other documents may also be submitted

 

Jo Miles

01273 481911

 

</PI12>

<PI13>

22 Jul 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Proposed re-designation of Special Educational Needs facility at Wallands Community Primary School.

To seek Lead Member approval to publish a statutory proposal to re-designate the SEN facility at Wallands Community Primary School from 1 September 2022, to also include pupils with a primary need of Autistic Spectrum Disorder (ASD).

 

 

 

KD

 

 

Local Members

Report, other documents may also be submitted

 

Gary Langford

07584 262521

 

 

</PI13>

<PI14>

22 Jul 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Proposed amendment to the school term and holiday dates for the academic year 2021/2022

 

To seek Lead Member approval to finish the academic year 2021/2022 one day early, on Thursday 21 July 2021.

 

The government have laid regulations to reduce the minimum number of sessions schools are required to meet in the academic year 2021/2022 to make provision for the additional bank holiday on 3 June 2022 to celebrate the Platinum Jubilee of Her Majesty the Queen.

 

Arrangements need to be put in place to ensure that the schools’ workforce benefit from the additional bank holiday if the date falls in the school holidays. As the additional bank holiday on 3 June 2022 falls within the half-term in East Sussex it is recommended that the 2021/2022 school year finishes one day early, on 21 July 2022.

 

 

KD

 

 

Report, other documents may also be submitted

 

Elizabeth Funge

01273 336879

 

</PI14>

<PI15>

29 Jul 2021

Lead Member for Resources and Climate Change

 

Land transaction with Eastbourne College, Eastbourne

Land at Eastbourne College, Eastbourne

 

P

 

 

 

Local Members

 

Report, other documents may also be submitted

 

Nigel Brown

07394 410630

 

July 2021

Director of Adult Social Care

East Sussex Domestic Abuse Refuge Service Commission

A decision is being made as to the provision of a contract for domestic abuse refuges within East Sussex. It contains an increase in value on the current contract to allow for an increase in refuge spaces to meet new legal duties.  The provider will be expected to meet all relevant duties within the Domestic Abuse Act.  Contract runs for five years, with provision for an additional five years.

P

KD

 

Report, other documents may also be submitted

 

Michaela Richards

07895 208 804

</PI15>

<PI16>

August 2021

Chief Operating Officer

 

Award of Contract for reconstruction of Lewes Castle Wall

Following the collapse of a section of Lewes Castle wall there is a need to appoint a contractor to undertake works to reconstruct it during the Summer of 2021.

 

P

 

KD

 

 

Report, other documents may also be submitted

 

Nigel Brown

07394 410630

 

</PI16>

<PI17>

13 Sep 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Lowering the age range at Cradle Hill Community Primary School

To seek Lead Member approval to publish statutory notices in respect of a proposal to lower the age range at Cradle Hill Community Primary School to enable the governing body to provide early years provision on the school site.

 

 

 

 

Local Members



 

Report, other documents may also be submitted

 

Jane Spice

01323 747425

 

</PI17>

<PI18>

13 Sep 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Excellence for All strategy 2021 – 2023

For the Lead Member to approve the content of the Excellence for All 2021 – 2023 strategy, which has been written but the Standards and Learning Effectiveness Service within the Children's Services Department.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Elizabeth Funge

01273 336879

 

</PI18>

<PI19>

14 Sep 2021

Lead Member for Resources and Climate Change

 

Transfer of freehold of the Cuckoo Trail

Transfer of that part of the Cuckoo Trail that is held freehold by East Sussex County Council to Wealden District Council subject to due diligence

 

 

 

KD

 

Local Members

 

Report, other documents may also be submitted

 

Zoe Tweed

 

 

</PI19>

<PI20>

14 Sep 2021

Lead Member for Resources and Climate Change

 

Notice of Motion: To support the Climate and Ecological Emergency Bill

To consider a report on the Notice of Motion that the Council supports the Climate and Ecological Emergency (CEE) Bill and make a recommendation to Full Council.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Andy Arnold

01273 481606

 

</PI20>

<PI21>

20 Sep 2021

Lead Member for Transport and Environment

 

Provision of an on street advisory disabled bay

To consider concerns raised by objectors and approve the provision of an advisory disabled parking bay in The Mount, Uckfield

 

 

 

 

Local Residents

 

Local Members

Report, other documents may also be submitted

 

Rebecca Newby

01273 336434

 

 

</PI21>

<PI22>

30 Sep 2021

Cabinet

 

Annual Progress Report on East Sussex County Council’s Climate Emergency Plan

To consider the annual report on the Council's progress towards becoming carbon neutral.

 

 

 

 

Report, other documents may also be submitted

 

Andy Arnold

01273 481606

 

</PI22>

<PI23>

30 Sep 2021

Cabinet

 

East Sussex – Local Cycling & Walking Infrastructure Plan

Endorsement of the plan to enable ESCC & their partners to utilise the document to secure funding.

 

 

 

 

 

Report, other documents may also be submitted

 

Lisa Simmonds

01273 336515

 

</PI23>

<PI24>

30 Sep 2021

Cabinet

 

East Sussex, Brighton & Hove and the South Downs NPA Waste and Minerals Plan Review

To recommend to Full Council that; the Proposed Submission of the Plan is published for statutory public consultation; that authorisation is given to subsequently submit the Plan to the Secretary of State for Examination, and; to provide authorisation to the Director of CET to agree to any draft modifications to the Plan in order to make it sound and for these modifications to be published for consultation.

 

 

 

KD

 

 

Report, other documents may also be submitted

 

Olu Abiwon

 

 

</PI24>

<PI25>

30 Sep 2021

Cabinet

 

Home care and extra care contract re-tender

To consider proposals in relation to the re-tendering of home care and extra care service provision from January 2023 when the current contracts end.

 

 

 

KD

Home care provision is Countywide.

We have already consulted with a range of internal and external stakeholders including home care providers, care workers, clients and carers.

 

Report, other documents may also be submitted

 

Sarah Crouch

01273 481110

 

</PI25>

<PI26>

30 Sep 2021

Cabinet

 

Introduction of a Department for Transport approved Lane Rental Scheme in East Sussex

To consider the introduction of a lane rental scheme in East Sussex for works on the highway which could encourage utility companies, and highway authorities, to work quickly and/or to avoid working during traffic sensitive times.

 

 

 

KD

 

 

Report, other documents may also be submitted

 

Pippa Mabey

01273 335506

 

</PI26>

<PI27>

18 Oct 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

East Sussex School Organisation Plan 2021-2025

To seek Lead Member approval to publish the East Sussex School Organisation Plan, covering the period 2021 to 2025.

The purpose of the School Organisation Plan is to understand the projected demand for school places in the future and to set out where we think we will need to commission additional places or re-organise existing provision to meet that demand.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Gary Langford

01273 481758

 

</PI27>

<PI28>

18 Oct 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Final decision on the Proposed re-designation of Special Educational Needs facility at Wallands Community Primary School.

Subject to the outcome of the consultation the Lead Member will be asked to take a final decision on a proposal to re-designate the SEN facility at Wallands Community Primary School from 1 September 2022, to also include pupils with a primary need of Autistic Spectrum Disorder (ASD).

Wallands Community Primary School has a designated specialist facility for up to 16 pupils aged 4-11 with speech, language and communication needs (SLCN). East Sussex County Council is proposing to extend the designation of the facility from 1 September 2022, to include pupils aged 4-11 with a primary need of Autistic Spectrum Disorder (ASD).

The change in designation will enable the council to meet a growing need for places for pupils aged 4-11 with ASD, linked to a reduction in demand for SLCN places.

 

 

 

KD

 

 

Local Members

Report, other documents may also be submitted

 

Gary Langford

01273 481758

 

</PI28>

<PI29>

18 Oct 2021

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

In year admission arrangements 2021-22

To agree the changes to in year admission arrangements for 2021-22 required by the School Admissions Code 2021 (currently before parliament). These changes will involve a new co-ordinated scheme for community and Voluntary Controlled schools (as consulted), as well as tighter timescales for in year admissions to reflect the deadlines in the new Code.

 

 

 

KD

 

 

 

Report, other documents may also be submitted

 

Jo Miles

01273 481911

 

</PI29>

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